Bicycle Tasmania Minutes for ordinary monthly meeting 2004/7/15 1 Time and Location 1st floor Environment Centre, 102 Bathurst Street, on Thursday 15th July 2004, meeting commenced at 5.40pm. 2 Present Keith Price, Kate Tamayo, Tim Stredwick, Tony Fenton, Wayne Kelly, Dianne van Harten, John Dawson, Andrew Heard, Adrian Sulivan. 3 Apologies Ken Hosking, Ambrose Canning, David Edwards, 4 Minutes Of Last Meeting Tabled and accepted. 5 Correspondence Incoming 5.1 Email from North West Recreational Cycling Group – Keith Price – refer 9.1. 5.2 Email from Mark Broadley, Manager Traffic Engineering, HCC regards request for helpers on Cycleway Tree Planting, Saturday 14 August between 9:30am-12noon at the beginning of the Cycleway near the Regatta Grounds. Lunch will be provided on the completion of the planting. More details on BT web site. 5.3 Email from Lucy Marshall, Recreation Planning Officer & Road Safety Officer, Launceston City Council regards Launceston Bike Committee and BT involvement. 5.4 Letter from Hobart Bike Plan Advisory Committee – 1st July minutes. 5.5 BISA July newsletter. 6 Correspondence Outgoing 6.1 Numerous emails from Tim to Anna Povey who with others have put in a submission to Standing Parliamentary Committee on Public Works regarding upgrade of West Tamar Hwy near Loongana. She is also meeting committee on site on Monday to put her case, which is for cycle lanes along relevant section of Hwy. 6.2 Email from Tim to Tim Cox regards Bicycle Tasmania confirmation/ acceptance as Patron. Suggested roles include presentation of Clips Award, and Spoke article. 6.3 Email from Tim to Lucy Marshall, Recreation Planning Officer, Launceston City Council regards expanding Bicycle Tasmania’s role in the Launceston area. 6.4 Email from Tim to Keith Price regards insurance update and NWRCG role during Bike Week. 6.5 Letter from Tim to assistant commissioner of police formally requesting Sgt David Sinclair's assistance in producing brochure on advice in case of accident. 6.6 Email from Wayne to Australian Sports Insurance Brokers requesting further information on “Ride It” insurance. 7 Business Arising 7.1 Treasurers Report Kate reported that balance including unpresented cheques & unbanked deposits $1382.65. 7.2 Paypal Andrew reported that PayPal users must pay is US dollars which effectively makes using PayPal useless for BT members. Andrew reported that Bendigo Bank doesn’t have any problems with BT website displaying direct deposit details (this is the cheapest method of online payment as no fees involved for either party). ACTION Andrew: improve website instructions for performing direct deposit & circulate to committee. Kate advised “Bendigo charge $100 one off application fee to set up a merchant facility, then it is $20 a year in advance and 3.5% of total credit sales per calendar month. This will give us the ability to accept Visa, Bankcard and MasterCard. We could also add Amex, Diners and JCB. They would need to assess our creditworthiness based on annual turnover, net assets, etc for us to get this facility.” Meeting decided not to go ahead with any credit facility at the present time. 7.3 Insurance Update Wayne reported he hadn’t heard back from ASIB regards strict definition of “training” and whether casual cyclists not on BT controlled events are really covered. The meeting felt that BT must be absolutely clear on its position regards insurance benefits and not oversell those benefits to members. The CA personal accident insurance appears to be less generous than existing CycleSafe cover available to members, but the event insurance is the most attractive component of the new insurance package. ACTION Tim: follow-up with CA National Participation Manager. Tim suggested that $80 singles membership fee agreed to at previous meeting should be reconsidered. The meeting agreed to postpone any decision on membership fees. Andrew said baseline fee should be sum of ($25 CA, $10 BFA, $4 Spoke, $2 stationary). ACTION Kate and Andrew: present running costs for previous 2 years at next meeting. 8 Committee and Other Reports 8.1 Brighton BUG No report. 8.2 Kingborough BUG 23 June 2004 - Bicycle User Survey Report was presented to the meeting. The survey indicated that the main factors to encourage cycling, in order were: 1. Bike lanes along main roads. 2. Wider and better surfaces on footpaths. 3. Better road surfaces. 4 Designation of safe cycling routes. 5. More bike/pedestrian bush paths and off road trails. recommended that the report be presented to Council at the next Engineering Services Committee meeting. CyclingSouth is moving from their present location at the HCC Centre in Davey St Hobart to the Glenorchy Swimming Centre beside the InterCity Cycleway. 2. Capital Works Program: a. Council approved funding for the next financial year of CyclingSouth. b. Council approved Road marking of bicycle lanes along Roslyn Ave between Algona Rd and Taranna Ave. c. Council approved the building of the bicycle link path from Gormley Dve to the Kingborough Sports Centre. 8.3 Clarence BUG No report. 8.4 Glenorchy BUG No report. 8.5 Hobart BUG Ambrose reported meeting held July 1st. Most significant item was a presentation by Richard Weston of HCC re bike track, removal of skate ramp, possible new picnic/BBQ area, and a tree planting working bee 14 August 9:30 till 12 at Hobart end of bike path. 8.6 CyclingSouth CyclingSouth is moving from their present location at the HCC Centre in Davey St Hobart to the Glenorchy Swimming Centre beside the InterCity Cycleway. 8.7 Web Site – Andrew Total web site hits for month:4287 previous month:4775. Kate suggested members only section of web site – place current Spoke there with link in email. ACTION Andrew: implement for next Spoke. 8.8 Membership Wayne reported 60 paid members. 9 New business 9.1 North West Recreational Cycling Group Keith Price – inaugural chairman of NWRCG. 20 to 30 members attend the monthly social ride. Now have constitution. Keith reported at the inaugural general meeting of NWCRG it was agreed that the requirements identified by recreational cyclists at the original public meetings held last year and the current wishes of the existing group could best be achieved by affiliation through an existing state body. Thus affiliation to Bicycle Tasmania (BT) and subsequently to a national body, Cycling Australia (CA) is seen as the best way of achieving its desired aims. This action will hopefully:- 1. Support a National and State lobby group. (BT and CA) 2. Contribute to the specific development of cycling infra structure in Tasmania (BT) 3. Give access to insurance for individual members. (CA) 4. Make available insurance for community bicycle activities. (CA) 5. Benefit the group from the existing Incorporation (BT) 6. Enable NWRCG to continue to access the existing web page.(BT) A number of consequential requirements need to be considered:- 1. The NWRCG needs to be able to exist as an autonomous body 2. The above would require some negotiations regarding membership fees etc. 3. A full understanding of the insurance benefits available to members needs to be explained (eg what insurance cover do members have when commuting or recreational riding on their own? 4. Where would the regional newsletter of NWRCG, "Bicycle Bits", sit in relation to the state publication, "Spoke"? ACTION Tim: commitment to visit NWRCG at date TBD once BT insurance has been sorted out. 9.2 AGM Kate suggested need to start planning for AGM, which is usually in October. Clashes with Show Day (the 21st). 9.3 Spoke Tim reported he had contacted John Dawson regards Spoke editorship. Envisioned combination of more frequent email newsletter, and less regular letter, and combination of Spoke and SCTC newsletter to reduce time and effort. Tony Fenton has offered to help as well. 10 Meeting finished At 7.40pm. 11 Next meeting Will be held at the Environment Centre at 5.30pm on Thursday 19th August. 12 Items Not Discussed 12.1