Bicycle Tasmania Minutes for ordinary monthly meeting 2005/08/18 1 Action Summary ACTION Stuart: provide treasurers report. ACTION Andrew: incorporate suggestions and go ahead with stickers ($363). ACTION David: check cost of similar Directors & Officers Liability cover. ACTION Stuart: provide 2004/05 actual costs and 2005/06 budget estimate (Andrew to provide previous spreadsheet). ACTION Tim: submit Tasmanian Community Fund grant application. 2 Present Tim Stredwick, Stuart Graham, David Edwards, Andrew Heard. 3 Apologies Richard Nichols, Ambrose Canning, Tony Fenton. 4 Confirmation of Minutes of Last Meeting Tabled and accepted. 5 Correspondence Incoming 5.1 Email from Joan Coleman to Tim regards Expression of Interest re "Coastal Pathways" project. Tim offered support and used Intercity Cycleway as an example of what was possible. 5.2 Letter from Tasmanian Environment Centre regards "Tasmania's Environment Home Expo 2005" 19th/ 20th November. 5.3 Newsletter #185 August 2005 from Pedal Power. 6 Correspondence Outgoing 6.1 Letter from Andrew to injured cyclist Louise Yaxley, family, team and coach. 7 Business Arising 7.1 Treasurers Report Not provided. ACTION Stuart: provide treasurers report. 7.2 Stickers Meeting made a number of suggestions for improvements. ACTION Andrew: incorporate suggestions and go ahead with stickers ($363). 7.3 Insurance – Tim Steven Gilbert of Cyclecover Insurance (handles BSA and BQ) has been very prompt in providing two separate quotes for packages covering Public & Products Liability package $1540 - $10,000,000 cover, allows non members to participate in rides, 24/7 day a week liability cover for members whilst riding their bicycle, $1,000 Excess, Ability to pay over 10 monthly payments. 7.5% interest would apply Association Liability package $2500 - covers Professional Indemnity, Directors & Officers Liability, Association Reimbursement, Association Entity, Employment Practices, Fidelity, Taxation Investigation. Unfortunately the Association Liability package can't be split into components - it is mainly the Directors & Officers Liability that is of most interest. Rob Veale of Horsnell Insurance (handles BNSW) has also been contacted (on numerous occasions) and is still to provide any quote. Kate - Incorporation protects the members generally from being sued, and limits their liability in terms of the entity being wound up. So if, say Gunns Ltd decided it wanted to sue BT (why not? it's suing everyone else, it seems?), or someone sued us for public liability, the members' liability would only be limited to their membership fee, and nothing more. BT would be wound up as an entity and that would be the end of it as far as the average BT member was concerned. However, for people who are more than just a general member, ie, are on the executive committee or a board of directors, etc, by virtue of the fact that they are more involved than just joining a club and attending meetings, and actually guiding the entity and making decisions on the entity's behalf, it opens up the risk of legal liability. In the past we only had the public liability insurance, and I felt we were somewhat exposed in not having the directors and officers' liability cover. That would be the most important one to me of the ones below. Fidelity and Association entity insurance would be the second/ third most important cover. ACTION David: check cost of similar Directors & Officers Liability cover. 7.4 Questionnaire For All Candidates In The Local Council Elections David briefed meeting. Meeting still agreed to go ahead contingent on Barry's financial support. Prepaid return post won't be provided. 7.5 Connecting Cycling Conference David doesn't have time to go to the conference. Note that BFA will pay for airfare if anyone else is willing to attend on behalf of BT. 8 Committee and Other Reports 8.1 Kingborough BUG No report. 8.2 Hobart BUG No report. 8.3 Cycling South A new person (ex. Bicycle Victoria) will be taking over from Rowan Burns as executive of Cycling South. 8.4 Web Site Andrew reported total web site hits for month: 4,503 (July 4,957 June 5,633 May 5,428). 8.5 Membership David reported 17 Single, 8 Single Concession, 40 family members, 65 total members (up 6 on previous month). 69 unfinancial members. 2 corporate members, 24 complementary members. 8.6 Social Rides There was no ride in July. The August ride (28th) is "Round River Ride" - meet 10am at Domain end of InterCity cycleway. Route follows Cycleway, Bowen Bridge, East Derwent Hwy Tasman Bridge. Approx 30km. 8.7 BFA David reported on latest meeting. BFA is looking for a new president. 9 New business 9.1 Budget Estimates Andrew presented 2003/04 actual costs and 2004/05 budget, and asked whether a similar budget could be prepared for this financial year. ACTION Stuart: provide 2004/05 actual costs and 2005/06 budget estimate (Andrew to provide previous spreadsheet). 9.2 Bike kids who simply can't afford helmets - David Article from the Mercury 18th Aug: THE Tasmanian Aboriginal Centre says compulsory use of bicycle helmets is a tax on poor families. TAC youth worker Michael Beeton said helmets should be discretionary because many families simply could not afford them for their children. Mr Beeton supported comments by a West Australian civil liberties group that cyclists should be allowed to make their own decision about wearing helmets. Meeting agreed to ignore issue. 9.3 Tasmanian Community Fund Tim reported that last years grant application for a laptop, screen and projector (for talks and courses) was unsuccessful but would resubmit the application. ACTION Tim: submit Tasmanian Community Fund grant application. 10 Meeting Finished At 7.15pm. 11 Next Meeting Will be held at the Environment Centre, 102 Bathurst Street at 5.30pm on Thursday 15th September. Andrew will not be able to attend the next meeting, Tim will take the minutes. 12 Items Not Discussed