Bicycle Tasmania Agenda for ordinary monthly meeting 2006/09/21 1 Present 2 Welcome 3 Apologies Ambrose Canning, Ken White, Patsy Jones, Tim Stredwick. 4 Confirmation of Minutes of Last Meeting 5 Correspondence Incoming 5.1 5.2 6 Correspondence Outgoing 6.1 Letter from David to Channel Court manager regards confusing bike signs. Tim - If we have not had a reply I think we should follow up with another letter. 7 Committee and Other Reports 7.1 Treasurers Report - Stuart Current balance. 7.2 Kingborough BUG - Richard . 7.3 Hobart BUG - Ambrose 7.4 CyclingSouth - Tim Publication of Share the Road leaflet. 7.5 Tasmanian Bike Council – Tim Cycle Instead Registrations now reached 124. Tim - Bike Breakfast planning going ahead nicely. HBPAC allocated a budget of $1000 to cover costs of Bike Breakfast. I have not yet caught up with Mary to finalise food and potential sponsorship. 7.6 Web Site - Andrew Total web site hits: August:4,135 July:6,902 June:6,026 May:3,887 April:4,859 March:5,638 February:4,359 January:4,721 December:3,227 November 3,434. 7.7 Membership – Ambrose Ambrose asks (after copying an email wrongly) "As new members continue to creep onto our spreadsheet, some with e-mail addresses, we need to add them to our e-mail distribution list. AT the end of our membership year do we wipe it clean and rebuild it again as people join?" 7.8 Social Rides - Andy Tim - I have had people indicate they will be coming this Sunday on the Lymington circuit from Cygnet. 8 Action from Last Meeting ACTION Andrew: place corporate members at top of Tasmanian links web page - done. ACTION Andrew: copy membership fees to bank account details web page - done. ACTION Andrew: redirect BFA Aust Cyclist magazine to GPO – in process. ACTION Andrew: Send Home Expo registration form and $66 to Sustainable Living Tasmania - done. ACTION David: obtain CycleCover insurance policy wording. ACTION David: check on alternatives to CycleSafe insurance. ACTION David: to coordinate Ride to Work Day commuter race. ACTION David: investigate colour envelope printing. ACTION Tim, David & Susan: coordinate display stand for Peak Oil lecture - done. ACTION Andrew: book New Sydney hotel - done. ACTION Tim & Andrew: BT Big Ride on website needs more work. Basic information is on the website, there is an obvious link on the home page to the BIG RIDE info. There could be more but all the basic information is there. 17 people have registered online 14 for ATC, 3 Tinderbox. 3 are currently members, 6 intend to pay $10 before Oct 8th, 4 intend to join on the 8th and 4 intend to pay $15 on the day. 4 have indicated they would like a lift from Hobart, I shall leave it a bit longer to see if we get the required numbers to hire van and trailer before canceling the booking and pulling the question off the registration process. . ACTION Tim: provide costings by next meeting for Ride to Work Day breakfast. No funding necessary from BT just volunteers and I know who you are and will be in touch! ACTION Tim: circulate Ride to Work Day commuter race details with CycleInstead people. Done, no response yet. Another Cycle Instead newsletter due in early next week. ACTION Tim/ David/ Richard: coordinate formal letter to Kingston Big-W manager regards misleading signs. Done perhaps need to follow up if we haven't had a reply ACTION Tim/ Stuart: send $100 donation to UK Cyclist Defence Fund. Done but I have not been reimbursed by Stuart yet 9 Business Arising 9.1 Tahune Marathon The race web site is now operational. The address is www.tahunemtbmarathon.com.au The site front page states that it won't be operational until the 1st of October, however, you can enter the site from the back door by clicking on the air walk photo. I would like people to be very critical (I can take it) and let me know how to improve the site and what needs to happen. I am aware that things like the course description and profile etc need to be completed, but this will happen soon. Please look at all pages and links. For those not on broad band some things may take a little while to download. Tim - I have been asked if BT can assist with timing on the event. I can help but they need up to a dozen volunteers to run the manual timing. 10 New business 10.1 BIG RIDE Planning meeting I would like to have a meeting of all those involved in helping on the BIG RIDE to finalise planning and make sure everyone knows what is happening and where they fit in. Could you please discuss a time next week perhaps to get together? Those who have offered to help in some way are Andrew, Andy, David, Ambrose, Sue, Ken White.