Bicycle Tasmania Minutes for ordinary monthly meeting 2006/09/21 1 Action Summary ACTION David: obtain CycleCover insurance policy wording. ACTION David: check on alternatives to CycleSafe insurance. ACTION Stuart: cheque for Tim for $100 regards donation to UK Cyclist Defence Fund. ACTION Tim/ David/ Richard: coordinate whether to follow-up on Channel Court signage. ACTION Tim/ David/ Andrew/ Andy/ Susan/ Ken: BIG RIDE planning meeting at New Sydney 1pm Tuesday 26th September. ACTION Tim/ Stuart/ David: see if anyone else would take on Treasurer position if Susan not available. ACTION Tim/ Tony/ Andrew: AGM – need to advertise in SPOKE, online, and reminder email. Coordinate who is showing slides at AGM, and for how long (potentially Peter - Nepal, David - US, John – top end, Andrew – HPVs). Ideally no longer than 15 minutes each. ACTION Andrew: organise laptop, screen and projector for AGM. 2 Present Susan Bowes, David Edwards, Tony Fenton, Andrew Heard. 3 Apologies Ambrose Canning, Ken White, Patsy Jones, Tim Stredwick. 4 Confirmation of Minutes of Last Meeting Tabled and accepted. 5 Correspondence Incoming 5.1 Letter from Centre Manager, Channel Court to David regards signage. 5.2 Minutes and Draft Principal Bicycle network map from Hobart Bicycle Plan Advisory Committee. 5.3 Cheque for $166 from J&D Deegan. 5.4 Letter from Angela Conway, Manager, Land Transport Safety Policy, DIER regards extension of Road Safety Strategy submission period to 1st September. 5.5 Letter from Lucinda Wilson, Tasmanian Regional Arts Council to Tim regards Cygnet Parade on 24th March 2007. 5.6 Letter from AusSport regards Australian Sports Industry directory listing. 5.7 Letter from Derwent Valley Council regards Health & Luvin’ It initiative and expo on 3rd November. 5.8 Newsletter Queensland Cyclist September 06 from Bicycle Queensland. 6 Correspondence Outgoing 6.1 Letter from David to Channel Court manager regards confusing bike signs. Tim - If we have not had a reply I think we should follow up with another letter. 7 Committee and Other Reports 7.1 Treasurers Report Current balance. 7.2 Kingborough BUG No report. 7.3 Hobart BUG David reported on meeting held 7th September including discussion of new Battery Point route, and photos shown by David of Cycleway BBQ area & working bee. 7.4 CyclingSouth Tim reported on publication of Share the Road leaflet and public launch and good media coverage 19th September. 7.5 Tasmanian Bike Council Tim reported Cycle Instead registrations have now reached 124. The Bike Breakfast planning going ahead nicely. HBPAC allocated a budget of $1000 to cover costs of Bike Breakfast. I have not yet caught up with Mary to finalise food and potential sponsorship. 7.6 Web Site Andrew reported total web site hits: August:4,135 July:6,902 June:6,026 May:3,887 April:4,859 March:5,638 February:4,359 January:4,721 December:3,227 November 3,434. Have placed corporate members at top of Tasmanian links web page. Have copied membership fees to bank account details web page. 7.7 Membership Ambrose asks (after copying an email wrongly) “As new members continue to creep onto our spreadsheet, some with e-mail addresses, we need to add them to our e-mail distribution list. AT the end of our membership year do we wipe it clean and rebuild it again as people join?” 7.8 Social Rides Tim reported I have had people indicate they will be coming this Sunday on the Lymington circuit from Cygnet. 8 Action from Last Meeting ACTION Andrew: place corporate members at top of Tasmanian links web page - done. ACTION Andrew: copy membership fees to bank account details web page - done. ACTION Andrew: redirect BFA Aust Cyclist magazine to GPO – in process. ACTION Andrew: Send Home Expo registration form and $66 to Sustainable Living Tasmania - done. ACTION David: obtain CycleCover insurance policy wording - ongoing. ACTION David: check on alternatives to CycleSafe insurance - ongoing. ACTION David: investigate colour envelope printing - done. ACTION Tim, David & Susan: coordinate display stand for Peak Oil lecture - done. ACTION Andrew: book New Sydney hotel - done. ACTION Tim: provide costings by next meeting for Ride to Work Day breakfast - no funding necessary from BT just volunteers and I know who you are and will be in touch! ACTION Tim/ Stuart: send $100 donation to UK Cyclist Defence Fund - done but I have not been reimbursed by Stuart yet. (other action covered in Business Arising) 9 Business Arising 9.1 BIG RIDE Tim - Basic information is on the website, there is an obvious link on the home page to the BIG RIDE info. There could be more but all the basic information is there. 17 people have registered online 14 for ATC, 3 Tinderbox. 3 are currently members, 6 intend to pay $10 before Oct 8th, 4 intend to join on the 8th and 4 intend to pay $15 on the day. 4 have indicated they would like a lift from Hobart, I shall leave it a bit longer to see if we get the required numbers to hire van and trailer before canceling the booking and pulling the question off the registration process. Tim - I would like to have a meeting of all those involved in helping on the BIG RIDE to finalise planning and make sure everyone knows what is happening and where they fit in. Could you please discuss a time next week perhaps to get together? Those who have offered to help in some way are Andrew, Andy, David, Ambrose, Susan, Ken White. ACTION Tim/ David/ Andrew/ Andy/ Susan/ Ken: BIG RIDE planning meeting at New Sydney 1pm Tuesday 26th September. 9.2 Ride to Work Day Commuter Challenge David reported he has organized 6 or 7 modes of transport, starting from Springfield bus deport 7am. 9.3 Channel Court Signage David sent letter. Received letter back confirming what we all expected. ACTION Tim/ David/ Richard: coordinate whether to follow-up on Channel Court signage. 9.4 Tahune Marathon The race web site is now operational. The address is www.tahunemtbmarathon.com.au The site front page states that it won't be operational until the 1st of October, however, you can enter the site from the back door by clicking on the air walk photo. I would like people to be very critical (I can take it) and let me know how to improve the site and what needs to happen. I am aware that things like the course description and profile etc need to be completed, but this will happen soon. Please look at all pages and links. For those not on broad band some things may take a little while to download. Tim - I have been asked if BT can assist with timing on the event. I can help but they need up to a dozen volunteers to run the manual timing. Meeting agreed to support if possible. 10 New business 10.1 Treasurer Susan indicated there was a possibility she wouldn’t be able to take on the Treasurer position at AGM. ACTION Tim/ Stuart/ David: see if anyone else would take on Treasurer position if Susan not available. 11 Meeting Finished At 7.30pm. 12 Next Meeting Will be held at upstairs at the New Sydney Hotel, Bathurst Street at 5.30pm on Thursday 19th October. 13 Items Not Discussed ACTION Tim/ Tony/ Andrew: AGM – need to advertise in SPOKE, online, and reminder email. Coordinate who is showing slides at AGM, and for how long (potentially Peter - Nepal, David - US, John – top end, Andrew – HPVs). Ideally no longer than 15 minutes each.