Bicycle Tasmania Agenda for Annual General Meeting 2006/10/19 1 Present 2 Welcome 3 Apologies Evan Evans, Richard Nichols, Kay McFarlane, Patsy Jones. 4 Confirmation of Minutes of Last Meeting 5 Business Arising 5.1 Presidents Report 5.2 Treasurers Report 5.3 Elections Executive Positions President Treasurer Public Officer Secretary Membership Secretary Committee and other Positions Honorary Auditor Webmaster "Spoke" Editor Bicycle Federation Of Australia Representative Kingburough BUG Representative Hobart BUG Representative Social Rides Glenorchy Bicycle Committee Representative Clarence Bicycle Committee Representative Brighton BUG Representative Agenda for ordinary monthly meeting 2006/10/19 6 Correspondence Incoming 6.1 Email from Tony Beard, Manager Vehicle Standards, DIER to BT and CyclingSouth regards legality of motorised bike in Commuter Challenge. 6.2 Email from BFA regards AGM on 14th October. 6.3 Email from Wilderness Society regards “Walk & Ride Against Warming” 4th November. 6.4 Newsletter Cycling in the West vol 14 #6 from Bicycle Transport Alliance. 6.5 Letter from Tasmanian Environment Centre regards Home Expo. We have been given a fantastic position, stand #35 which is directly in from the entrance, for which we should thank Margaret. Tim is confirmed as giving a talk 3.30pm Sunday – “The Bike – its time has come”. 6.6 Letter from The Cancer Council to David Edwards regards Cadbury Cancer Challenge Ride 2007, a 12 day ride in 2007 (no date given). 6.7 Letter from donor (name withheld) with remittance advice for $642, being donation to BT in lieu of 3.5 hours counselling fee to Tasmanian Audit Staff, in appreciation of Kate Tamayo. (amount is on bank statement) 6.8 Letter from Glenorchy Council regards Community Info-Line website. Andrew has updated some details which had been incorrectly entered from previous form. 6.9 Newsletter Canberra Cyclist #192 from Pedal Power. 6.10 Letter and certificate from Rosney College to BT Salamanca 6 Hour team for participating in the 2006 event, with details of 2007 event. 7 Correspondence Outgoing 7.1 . 8 Committee and Other Reports 8.1 Treasurers Report - Stuart Current balance $5,389.27 including $1,006.95 BIG RIDE deposit and $45 payment (unknown sender). BIG RIDE expenses: catering $390, posters $60 = $450 therefore profit $556.95. 8.2 Kingborough BUG - Richard . 8.3 Hobart BUG - Ambrose 8.4 CyclingSouth - Tim . 8.5 Tasmanian Bike Council – Tim 8.5.1 National Ride to Work Day Bike Breakfast 8.6 Web Site – Andrew Total web site hits: September:4,452 August:4,135 July:6,902 June:6,026 May:3,887 April:4,859 March:5,638 February:4,359 January:4,721 December:3,227 November 3,434. Email enquiries coming in via info@biketas.org.au has increased considerably over the last couple of months, and is taking up more and more time. Thanks to Tim, Ambrose, Wayne, Keith Price and others for helping out with enquiries. 8.7 Membership – Ambrose 8.8 Social Rides - Andy 8.8.1 BT BIG RIDE Need date/time for a wrap-up meeting. 9 Action from Last Meeting ACTION David: obtain CycleCover insurance policy wording. ACTION David: check on alternatives to CycleSafe insurance. ACTION Stuart: cheque for Tim for $100 regards donation to UK Cyclist Defence Fund. ACTION Tim/ David/ Richard: coordinate whether to follow-up on Channel Court signage. ACTION Tim/ David/ Andrew/ Andy/ Susan/ Ken: BIG RIDE planning meeting at New Sydney 1pm Tuesday 26th September. ACTION Tim/ Stuart/ David: see if anyone else would take on Treasurer position if Susan not available. ACTION Tim/ Tony/ Andrew: AGM – need to advertise in SPOKE, online, and reminder email. Coordinate who is showing slides at AGM, and for how long (potentially Peter - Nepal, David - US, John – top end, Andrew – HPVs). Ideally no longer than 15 minutes each. ACTION Andrew: organise laptop, screen and projector for AGM. 10 Business Arising 10.1 Home Expo Roster/ what to display. Greg Clausen/ power assisted bicycle poster (The (almost) perfect commuter vehicle) – how do we want to handle it. Has suggested poster & petition. 10.2 Cyclist Defence Fund Donation Tim - Just to follow up on our donation to the Cyclist Defence Fund in the UK, they have received a total of 18,000 pounds in response to the guy who was fined for riding in the middle of the lane. 11 New business 11.1 Insurance Tim – “Bicycle SA now includes personal accident cover as an integral part of their membership fees for $75 individual $105 household, see http://www.bikesa.asn.au/index.php the personal accident cover is provided by Cyclecover who are our PL insurers. As you will be aware this is not much more than our membership fee without personal accident cover ($60 individual, $95 family) .Given our problems with Cyclesafe/BV is it worth contacting them to whether we could offer our members this insurance too. We may possibly have to make it an integral part of our membership fees and may also not get such a good deal given our smaller membership base.” 11.2 BT Sign - Andrew Now we have a bit of spare cash maybe we should engage Dave Ross to make us a decent all weather BT sign? 11.3 BT Library – Andrew Now we are getting Australian Cyclists (from BFA) maybe we should start up a library at the Environment Centre? Have approached Sustainable Living Tasmania and they sound positive.